1. April to June Activities

• C-Hackers team meeting to plan collection work -- when is a good date?
• Prioritize sources to collect
• Strategize how many sources and to collect in each stage 
• Stage collecting work by groups of sources and years 
• Collection and topic modeling rehearsal --when is a good date? 

2. 2017-18 UCSB cost estimate update

• Google sheet with Alan's latest calculations of reallocatable funds compared to estimated cost overruns

3. Summer Research Camps

(original planning document for summer camps)

• Number of UCSB RAs to accept:
• 10 veterans plus 6 new RAs? Plus 4 alternates? 
• (Google sheet for applications) (Alan's document with possible selections) 
• Goals (question: same goals at UCSB & CSUN?)
• Collection
• Topic modeling
• Analysis of topic models
• Advanced work on topic models (clustering, longitudinal, etc.)
• Reports on various subjects
• Advocacy planning
• CSUN:
• Theoretical spin?
• OCR collection work? 
• two computer scientists working on Manifest system 
• design work (public web site)
• topic modeling tasks 
• Team structure (question: same team structure at UCSB & CSUN?)
• four to five teams at UCSB focused separately on above goals
• Orientation & Advisory Board Meeting
• Is CSUN joining UCSB summer camp participants in person or over Zoom? 
• Work schedule: Monday through Thursdays
• 3 hours each morning working in teams?
• 2 hours each afternoon in common or cross-team/cross-campus meetings?
• Can we afford catering for lunch? 
• Logistics
• Available venues for UCSB camps:
• Transcriptions center
• DAHC
• new room in Music Building across from DAHC (not yet fully furnished) 

4. Advisory Board Meeting

• Google Drive folder of planning documents and sheets
• Need for reminder to Board members to make travel plans and email the Faculty Club Guest House 
• Our special arrangement with Katherine Bode (honorarium to be used for travel from Australia) 
• Venue for meetings:
• UCSB Library Instructional and Training room (Room 1312)?
• Meals
• Dinners on Aug. 3 and 4
• Inquire with restaurants about whether they can take a group of about 16-18 on those nights
• First try in order: Jane (the one in Goleta), Outpost (in Goodland hotel, Goleta), Ca Dario (the one in Goleta), Opal (downtown)
• Ask if restaurant can do a set meal and inquire about price
• Look for cheaper restaurant scenario where we could invite the RAs also for one of the nights?
• Breakfasts on Aug. 3 and 4
• Price catering from UCEN (see also PDF catering menu)
• Lunch on Aug. 3 and 4
• Price catering from UCEN (see also PDF catering menu)
• Travel logistics
• Do we need to rent a van for transportation to restaurants or for downtown excursions?
• Price a van (see UCSB Transportation Services Vehicle Rentals)